Define the supplier template
Start with product identifiers, category, dimensions and units, variant relationships, and required assets. Include examples and accepted values. A shared template helps suppliers understand what the receiving team needs before they send a file.
Separate validation from approval
A file can have the right columns and still contain incorrect product details. Check structure, missing fields, units, and duplicate identifiers first. Then assign a business reviewer to confirm that the information is suitable for the catalog.
Track corrections and ownership
Record which fields need correction, who should respond, and when the next review is due. Keep the original supplier input available so reviewers can understand what changed. These are workflow requirements to discuss when designing an intake process.
Shape the workflow with Dartoak
We are seeking design partners managing recurring supplier inputs and cross-functional catalog reviews. Share your file formats, review bottlenecks, and launch dependencies to help shape the platform. Use the conversation to agree on the intake steps, file formats, and integration requirements for an initial pilot.